2012 Winning - Fiber Related Category photo by
Ross Beed

 

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Vendor Guidelines

NEW & UPDATED - PLEASE READ THOROUGHLY!!!

  • All outdoor vendors are required to have a NFPA 701 fireproof tent.
  • Set up – Friday Noon until Saturday 8:30am.

  • FOR THE SAFETY OF YOUR CUSTOMERS THERE WILL BE ABSOLUTELY NO VENDOR VEHICLE MOVEMENT AFTER 8:45AM ON EITHER DAY!! If you are late in the morning, you will need to WALK your products to your booth from the Vendor Parking Area.

  • We open the gates to the public at 9:00AM both days  - Vendor Selling Hours: Saturday 9am to 5pm and Sunday 9am to 4pm (Sheep are dismissed earlier)

  • Following the unloading of your vehicle(s), please relocate them to the Vendor Parking area up the hill.

  • Please be considerate of your fellow vendors and do not hog the unloading areas by setting up your booth as you unload.
  • There is very limited “handicapped” vendor parking near the vendor area.

  • The golf cart may be available to help ferry you and your stock on a limited basis during festival hours; please plan ahead & have plenty of stock on hand.

  • After the festival has closed for the day, you are welcome to drive your vehicle up to the vendor areas to reload your booth.

  • ALL vehicles MUST be parked in the Vendor Parking area before the festival reopens in the morning.

  • You will receive a Vendor Parking Pass via email for you to print out – only vehicles with Passes will be admitted to the Fairgrounds for no fee. If you lose your parking pass or need extras come see me and I will have extras for you.

  • During the Festival, there is a “cardboard only” dumpster available for Vendors located across from the Office. PLEASE UTILIZE THIS DUMPSTER AND DO NOT PUT YOUR WRAPPINGS, BOXES AND OTHER PAPER TRASH IN THE GARBAGE BINS AT THE ENDS OF THE VENDOR BARNS!!

  • Vendors are responsible for removing all trash, plastic and materials that they have put on the walls/floors/ceilings and leave their spaces tidy after the show. PLEASE PLACE ALL OF YOUR TRASH IN THE DUMPSTERS LOCATED ACROSS FROM THE OFFICE – no one will be around to clean up after you. THIS HAS BEEN A PROBLEM, PLEASE POLICE YOUR AREA!!

  • As in the past, the 4-H Youth Food Booth will be happy to make up a Brown Bag lunch for you to purchase on Saturday and Sunday. 4-H youth volunteers will bring you the menu on Saturday morning and deliver your lunch each day. Please remember these youth are here serving you and your customers and treat them kindly, they are learning as they are working.

  • There will be a special “Vendor” Window at the 4-H Food Booth to expedite your orders.

  • No animals except for “Identified Service Dogs” allowed on the grounds! Please leave your pets at home
  • There will be NO sales, live displays or pick-up/drop-off or dogs/puppies, cavies or other small animals on the fairgrounds.

  • Rabbits are allowed, and a committee member will be around to check their health several times a day.  If any rabbits are showing signs of illness, they must IMMEDIATELY be removed from the booth.  This is a MA Animal Health Rule.  There are no exceptions. 

  • If you are a vendor from outside of Massachusetts and are selling rabbits at the show, each rabbit must have an interstate health certificate signed by a veterinarian and dated no more than 10 days before the show, in accordance with MA state law.

  • All vendors are required to have a MA Sales Tax ID Number and provide proof of such license in order to vend. Please have this available at your vending space at all times.

  • The MSWF committee does not provide liability insurance for the vendors.  It is highly recommended that each vendor have proof of their own liability insurance.

  • Vendors may not share space with another vendor, unless the other vendor is listed on the application. Illegal shares will result in loss of booth space.

  • Limit your electrical usage to 300 watts (or less) per booth.  Anyone using more than that will be asked to remove the extra lighting to prevent outages which affect the other vendors in your area. NO HALOGEN LIGHTS!

  • The annual potluck supper will be held on Saturday evening at 6:00p.m. Please bring a main dish or salad sufficient to feed your family and share. NO BREAD – and remember to collect your dishes at the end of the meal or they will be donated to charity on Sunday!

  • A relaxing and fun Drop In, Spin-In will take place on Saturday after dinner on the porch of the Exhibit Hall.  Bring your chair and wheel.

  • Tent Camping and RV Camping are welcome. Please download the camper/trailer reservation form here and mail it along with the fee to the address on the form. Please keep to the designated areas only!

  • Vendors are responsible for their products and sales. Night check security is provided, but MSWF assumes no responsibility for loss or damage to any work, display, or person.

  • MSWF reserves the right to ask any vendor to leave if they violate these terms, or do not properly adhere to the above mentioned rules. The Festival will not be liable for any monies or damages incurred by exercising this right.

  • Cancellations within a month of the fair do not get a refund.  Cancellations over a month away get a full refund if the spot is able to be filled.

 

Registration Forms

Click here to download the Vendor Application

 

 

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